By-Laws of Round Town Players

THIS IS THE ORIGINAL COPY OF ROUNDTOWN PLAYERS’
REVISED BY-LAWS. THE REVISION DATE WAS APRIL 10, 2006.

THE BY-LAWS COMMITTEE CONSISTED OF:

LANDA DORRIS
RAMONA EDMAN
MARYANN RATERMAN
CATHY STEINHAUSER

MISSION STATEMENT

The above named organization shall be a non-profit corporation, incorporated under and subject to the laws of the State of Ohio. The purposes of said corporation shall be as follows:

To conduct in all of its departments and branches a program of producing theatrical, musical, operatic and/or dramatic entertainment; and
To encourage and stimulate public interest in theatrical, dramatic, artistic and intellectual forms of entertainment, particularly through instruction in acting, set designing, costume designing and other functions of theatre.

Administration of the Roundtown Players shall be vested in an Executive Committee, subject to the approval of the membership.

The Executive Committee is the governing body of the organization and shall consist of the five (5) annually elected officers, the elected trustees, and the immediate Past President. Said number shall be subject to change in accordance with the amendment procedures designated in the By-laws.
The Executive Committee shall meet monthly. The responsibility of this group is to establish the philosophy and direction of the theatre, to control and manage property, to execute wisely the finances of the theatre, and to propose By-laws, including therein provisions fixing the methods of election and the terms of officers or trustees, subject to membership approval.

The organization thereby created shall be a non-stock corporation organized and operated exclusively for non-profit education purposes, and no part of its earnings or net income shall inure to the benefit of any individual, and no officer, member or employee of the corporation shall receive or be entitled to receive any pecuniary profit from the operations thereof except reasonable compensation for services. The trustees of the corporation shall be elected at the annual meeting.

BY-LAWS

ARTICLE I NAME AND PURPOSE

The name and purpose of this organization shall be as indicated in the Charter.

ARTICLE II MEMBERSHIP

Section 1. There shall be four classes of membership:

A. Active – members who have actively participated

                                     in theatrical productions during the current                                      calendar year;
                           B. Sustaining - members who promote the                                                                                                                organization by word or intent;
                           C. Patrons, Angels and Saints – members who provide                                      financial support to the organization; and
                           D. Junior – active participants under eighteen years of age.

Section 2. The members of Class A, B or C may cast votes at the membership meetings.

Section 3. Members of Class A, B or C as stated in Article II, Section I are eligible for election as an officer or trustee.

ARTICLE III EXECUTIVE COMMITTEE

Section 1. The Executive Committee shall consist of the five (5) elected officers, no less than three (3) and no more

than six (6) trustees and the immediate Past President.

Section 2. The Executive Committee shall have the following powers:

A. Charge, control and manage all property

belonging to the organization.

ARTICLE III EXECUTIVE COMMITTEE (continued)

B. Approve disbursements to cover the cost of productions,

                          rental of facilities and other services needed.
                          C. Ratify all standing and special committees as appointed by                           the President.
                          D. Determine the calendar for the program year.

Section 2. The five (5) elected officers and their duties are:

President:

Presides at all meetings, enforces the By-laws, calls meetings and appoints all standing and special committees; the President shall be an ex-officio member of all standing and special committees; the President shall submit an annual report of standing and special committees.

Vice President:

Assists the President in directing the activities of the organization and, in the absence of the President, has the powers and prerogatives of the President.

Recording Secretary:

Records proceedings of all Board meetings and keeps minutes of all standing/special committees and special meetings; maintains attendance sheet for Board meetings; maintains a current register of Board members.

Corresponding Secretary:

Publishes monthly newsletter and keeps registers of mailing list; issues notices of all meetings and conducts correspondence.

ARTICLE III EXECUTIVE COMMITTEE (continued)

Treasurer:

Collects all fees payable to the organization; pays by check all authorized expenditures of the organization; reports the condition of the treasury at each meeting; present an annual report.

Section 4. The officers and trustees shall be elected by majority

vote at the annual meeting.

Section 5. The officers shall serve for a term of one (1) fiscal year

commencing on the date of the annual meeting and

ending on the following annual meeting.

Section 6. The trustees of the organization shall serve for three (3) year terms.

The terms of the trustees shall be staggered with at least one (1) trustee

and no more than three (3) trustees being elected each fiscal year.

A trustee shall be eligible for re-election in the same capacity for one consecutive three-year term.

Section 7. No officer shall be eligible to serve more than three (3)

consecutive terms in the same office.

ARTICLE IV MEETINGS

Section 1. The Executive Committee shall conduct regular meetings.

A. The Executive Committee shall meet at least one time

each month.

B. Executive Committee meetings shall be open to the

public.

Section 2. The annual meeting shall be held in June.

ARTICLE IV MEETINGS (continued)

Section 3. Special meetings of the full membership may be scheduled by

the Executive Committee or called by the President at any

time with ten (10) days notice to the statement of the

purpose for which the meeting is being called.

Section 4. A quorum at any general membership meeting shall

consist of the actual members present.

Section 5. A quorum of the Board shall consist of more than

one-half of its members.

ARTICLE V NOMINATIONS AND ELECTIONS OF OFFICERS

Section 1. The Nominating Committee shall consist of five (5)

members of the organization appointed by the Board.

It shall be the duty of this committee to prepare a

slate of candidates for the annual meeting consisting

of at least two (2) nominees for each office insofar

as is possible.

Section 2. Following the report of the Nominating Committee at the

annual meeting, additional nominations of consenting

members may be made from the floor.

Section 3. There shall be a standardized method of voting.

A. If there is a slate of one candidate for an office, a voice call vote may be conducted.

                           B. If there is a slate of more than one candidate for an                           office, the method of voting shall be by secret                                     ballot; such ballots shall be counted by a special                                    committee composed of the Recording Secretary                                (or, in the event of his/her absence, another officer
                           shall be appointed by the President) and three (3)

ARTICLE V NOMINATIONS AND ELECTIONS OF OFFICERS (continued)

                              members not on the Executive Committee as                              appointed by the President.

                           C. In the event a vote is cast for a person not

nominated, said vote shall be counted.

Section 4. An absentee ballot may be cast by a member.

A. A member electing to vote in absentia shall submit

the ballot in person or by mail to the Chairperson

of the Nominating Committee.

B. Said ballot shall be placed in a sealed envelope marked

“Ballot” on the outside of the envelope; further,

                           the outside of the envelope shall carry the member’s                            signature.

Section 5.         A slate of officers shall be published before the annual meeting.

Section 6. In the event a vacancy occurs among the officers, the President shall appoint a trustee to fill such vacancy.

Section 7. In the event a vacancy occurs among the trustees, the President shall solicit names for nomination which shall be voted upon by the Board.

ARTICLE VI AMENDMENTS

Section 1. Any proposed amendment shall be submitted to the Corresponding Secretary who shall notify each member of the proposed amendment at least ten (10) days prior to the next scheduled annual meeting.

ARTICLE VI AMENDMENTS (continued)

Section 2. These By-laws may be amended at the annual meeting by a two-thirds vote of the members present.

Section 3. A copy of the Charter and Amended By-Laws shall be posted in a readily visible and customary place in the theatre building.

ARTICLE VII PROCEDURES

All transacted business shall be conducted in accordance with “Robert’s Rules of Order.”

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